Warwick District Council (New build open market and shared ownership sales) Privacy Policy (March 2023)

Our contact details

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name and contact details)
  • Current and previous home addresses
  • Marital status
  • Residency status for the United Kingdom
  • Employment status, current employer and contract type
  • Credit Check and financial history
  • Disabilities

How we get the personal information and why we have it

The information will be collected by our procured estate agent but is supplied at the consent of the applicant.

We use the information that you have given us in order to ascertain if the applicant meets the criteria to buy a shared ownership or open market unit within the Warwick District that is being brought forward by the Local Authority.

We may share this information with government bodies (Homes England), legal representation (seller solicitor).

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

  • (a) Your consent. You are able to remove your consent at any time. You can do this by contacting DPO@warwickdc.gov.uk  

How we store your personal information

Your information is securely stored.

We keep the above list of personal information for 12 months. We will then dispose of your information by deleting all electronically held data and confidentially shredding any paper copies of your personal data.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at DPO@Warwickdc.gov.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at:

Warwick District Council, Governance, Town Hall, Parade, Leamington Spa, CV32 4AT

You can also complain to the ICO if you are unhappy with how we have used your data.          

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF