Premises and club licence summary

The Licensing Act 2003, covers the sale of alcohol, the provision of late night refreshment, the provision of entertainment by way of live and recorded music, films, plays, dancing, boxing and wrestling, indoor sporting events and provision of facilities for dancing and music. 

There are three main types of licence under the Licensing Act 2003 - Premises Licences, Club Premises Certificates and Personal Licences.

Eligibility and guidance notes

Download the appropriate guidance notes to find out more about eligibility criteria.

Regulations and policy

The Licensing Act 2003 came into force on 7th February 2005. Under the provisions of the Licensing Act 2003 and following consultation, we adopted a licensing policy statement on 13th December 2004. 

• Regulations relating to the Licensing Act 2003
• Warwick District Council Statement of Licensing Policy (553kb, PDF)
• Warwick District Council Draft Statement of Licensing Policy 2026-2031

A licensed premises Log Book and Guide is available to all licensed premises within the district. It is designed to help with the day to day running of the premises and ensuring requirements as set out in law are complied with. Download the Log Book and Guide.

Applications 

• Licensing Act 2003 application forms - premises, clubs, personal and temporary events 
• Licensing Act 2003 annual fees
• Current applications

Licensing hearings

Agendas, reports and minutes for the Licensing Committee Hearings

Generic Conditions

Warwick District Council Licensing have worked with the Responsible Authorities to produce a list of generic conditions.These generic conditions can be found below and applicants may wish to include one or more of these within their application to speed up any discussions with the relevant responsible authorities. The use of these conditions does not guarantee the granting of a premises licence. Each application will be assessed on its own merits and in the context of its location and potential to impact on the licensing objectives. Additional conditions, or amendments to these conditions, may be necessary in order to uphold the four licensing objectives. These conditions are not exhaustive and do not prevent you from volunteering any alternative measures that you believe are more appropriate for your particular premises.  

Any person wishing to object to an application may wish to consider if the agreement of any these would alleviate their concenrs when submitting their representation. 

Prevention of Crime and Disorder

1. There shall be no sales of alcohol for consumption off the premises after (time).

2. No single cans or bottles of beer or cider or spirit mixtures shall be sold at the premises.

3. No miniature bottles of spirits of 20 cl or below shall be sold from the premises.

4. No beer, lager, cider, ale or spirit mixers with an alcohol by volume content above (insert percentage) will be sold or offered for sale.

5. Each self-serve pump must be covered, in full, by the CCTV system.

6. When a self-service dispenser is in use a notification system must be in place to alert a member of bar staff.

7. Regular meetings will take place between the Designated Premises Supervisor, Warwickshire Police and Licensing Authority. The meetings will take place every (number) months.

8. All door supervisors, and other persons engaged at the premises, for the purpose of supervising or controlling queues or customers, must wear (high visibility jackets or vests or armbands).

9. Door supervision must be provided on (specify days). Door supervisors must be on duty from (insert Hours) and must remain on duty until the premises are closed and all the customers have left. 

10. Door supervisors must be provided with radios and an earpiece to enable them to contact each other and the duty manager at the premises. 

11. On/at (specify days/hours) at least (insert number) of SIA registered door supervisors must be on duty at the premises (may specify location at the premises or as shown on the plan).

12. Where SIA registered door supervisors are used at the premises, a record must be kept of their SIA registration number and the dates and times when they are on duty. That register shall be available for inspection on reasonable request Authorised Officer of the Council, the Security Industry Authority or a Police Constable and shall contain the following details:-

• the door supervisor's name, date of birth and home address;

• his / her Security Industry Authority licence number;

• the time and date he / she starts and finishes duty;

• each entry shall be signed by the door supervisor.

13. Any door staff register shall be available for inspection on demand by an Authorized Officer of the Council, the Security Industry Authority or a Police Constable and will be retained on the premises for a period of 12 months from the date of the last entry.

14. The Premises Licence holder / Designated Premises Supervisor will operate to a written dispersal policy which ensures the safe and gradual dispersal of customers from the premises. The Premises Licence holder / Designated Premises Supervisor will ensure that staff receive training on the policy.

15. CCTV to be installed and the premises licence holder must ensure that:-

a. CCTV cameras are located within the premises to cover all public areas.

b. The system records clear images permitting the identification of individuals.

c. The CCTV system is able to capture a minimum of 12 frames per second and all recorded footage must be securely retained for a minimum of 28 days.

d. The CCTV system operates at all times while the premises are open for licensable activities’. All equipment must have a constant and accurate time and date generation.

e. The CCTV system is fitted with security functions to prevent recordings being tampered with, i.e. password protected.

f. Downloads will be provided to the Police upon reasonable request in line with the DPA.

g. Signed off by Warwickshire Police Architectural Liaison officer

16. The Premises Licence holder / Designated Premises Supervisor is to provide the Police with the contact details of at least two members of staff (or other person(s)) who are trained and familiar with the operation of the equipment so that, at the expense of the Premises Licence holder, they are able to check that the equipment is operating properly and that they are able to provide copies of recorded data upon request and within no more than 12 hours from the time of the request.

17. The Premises Licence holder / Designated Premises Supervisor must notify the Licensing Office or the Police in the event of CCTV breakdown or malfunction as soon as is reasonably practicable and in any event within 24hrs.

18. No open vessels to leave the premises at any time.

19. No open vessels to be taken outside the curtilage of the premises at any time.

20. Empty bottles must be placed into locked bins so as to prevent them from being used as weapons.

21. Only plastic glasses / plastic bottles / toughened glass to be used in the outside areas of the premises.

22. Plastic or toughened polycarbonate (or similar) glasses / bottles will be used when requested by Warwickshire Police.

23. Drinks must only be served in polycarbonate/plastic containers.

24. No customers carrying glassware shall be admitted to the premises at any time that the premises are open to the public.

25. SIA door staff will be required to remove all alcohol from customers who are queuing to enter the premise or entry to be refused. This alcohol must then be disposed of immediately in a bin provided at the premises.

26. A Personal Licence holder must be on the premises at all times when open to the public.

27. The designated premises supervisor will ensure that he/she gives written authorisation to individuals whom they are authorising to sell alcohol in their absence. This should be maintained and made available for viewing by Authorised Officers.

28. Details of the names, addresses and up-to-date contact details for the Designated Premises Supervisor and all Personal Licence holders shall be maintained and kept on the premises.

29. Premises will participate in any Police or responsible authority awareness campaign or training that is relevant to the sale of alcohol, use of drugs or entertainment.

30. The Premises Licence holder shall have a written policy in relation to drugs which will include search, seizure and disposal of drugs and weapons. Staff will be provided with training on the policy, including drugs awareness.

31. A suitable receptacle for the safe retention of illegal substances will be provided and arrangements made for the safe disposal of its contents as agreed with Warwickshire Police.

32. There shall be displayed on the premises, information regarding drugs awareness. / Zero tolerance policy.

33. As soon as possible, and in any event within 1 month from the grant of this licence, the premises shall join the local Pubwatch or other local crime reduction scheme approved by the police, and local radio scheme if available.

34. The premises will be a member of the locally approved radio scheme and abide by its policies and procedures.

35. The premises is to maintain an incident book to record details of the following:-

• Any violence or disorder on or immediately outside the premises,

• Any incident involving controlled drugs (supply / possession or influence on the premises,

• Any other crime or criminal activity on the premises,

• Any call for police assistance to the premises,

• Any ejection from the premises,

• Any first aid/other care given to a customer.

36. An incident book to made available for inspection by a responsible authority on reasonable request. 

37. In the event that a serious assault is committed on the premises (or appears to have been committed) the management will immediately ensure that: 

(a) The police (and, where appropriate, the Ambulance Service) are called without delay; 

(b) All measures that are reasonably practicable are taken to apprehend any suspects pending the arrival of the police; 

(c) The crime scene is preserved so as to enable a full forensic investigation to be carried out by the police; and 

(d) Such other measures are taken (as appropriate) to fully protect the safety of all persons present on the premises.

38. Any staff employed at the premises will be provided with training on first appointment and on a regular basis thereafter. Training will include (delete where applicable) ;-

• Drunk awareness

• Drugs awareness

• Age verification training 

• Conflict management training 

• First aid 

• A written record will be kept of all training carried out. This record must be kept on the premises and made available for inspection by a responsible authority on reasonable request.

39. No entry/re-entry 1 hour before permitted hours.

40. No entry/re-entry after (time) (days).

41. Any queue (in a designated queuing area) to enter the premises must be supervised at all times by door supervisors.

42. Any (designated) queuing area must be within suitable barriers.

43. Any outside areas to be demarked by physical barriers or similar with clear signs displayed to instruct patrons that vessels must not be taken outside said area.

44. The premises must only operate as a restaurant:

• in which customers are seated at a table

• which provide food in the form of substantial table meals that are prepared on the premises and are served and consumed at the table using non-disposable crockery

• which do not provide any takeaway service of food or drink for immediate consumption, and 

• where alcohol must not be sold, supplied, or consumed on the premises otherwise than to persons who are taking substantial table meals and provided always that the consumption of alcohol by such persons is ancillary to taking such meals

45. The supply of alcohol to customers must be by waiter or waitress service only.

46. Alcohol consumed outside the premises building shall only be consumed by patrons seated at tables.

47. The premises licence holder shall not purchase any goods from door-to-door sellers unless a valid receipt is supplied at the time of the purchase 

48. The premises licence holder shall ensure that receipts for all stock purchased include the following details:  

• Seller’s name and address 

• Seller’s company details, if applicable  

• Seller’s VAT details if applicable 

• Full details of products purchased 

• Vehicle registration detail, if applicable 

49. Legible copies of the documents referred to above shall be retained on the premises and made available to police officers or authorised council officers on request 

50. The premises licence holder shall obtain and use a UV detection device to verify that duty stamps are valid.

51. All staff to be trained in drug spiking awareness and a policy to be in place at the premises in the event that staff should believe an incident has occurred in the venue. Staff must all be made aware of the policy and procedures during their induction training.

52. The premises will take part in any locally approved initiatives upon reasonable request by a responsible authority.

 

Prevention of public nuisance

1. Prominent, clear and legible notices must be displayed at all exits requesting that customers respect the needs of local residents and to leave the premises and area quietly.

2. The licence holder or his representative shall conduct regular assessments of the noise coming from the premises on every occasion the premises are used for regulated entertainment and shall take steps to reduce the level of noise where it is likely to cause disturbance to local residents. A written record shall be made of these assessments in a log book. This record must be kept on the premises and made available for inspection by a responsible authority on reasonable request.

3. All external doors and windows shall be kept closed when regulated entertainment is being provided, except for access and egress and in the event of an emergency.

4. The beer garden / outside area is not to be used/occupied after (x) hours daily.

5. There will be no external loud speakers.

6. The Premises Licence holder / Designated Premises Supervisor will adopt a “cooling down” period where music volume is reduced (insert minutes) before the closing time of the premises.

7. At an appropriate time before closing time, announcements shall be made reminding customers to leave quietly.

8. Where the premises provide food to the public for consumption off the premises, there shall be provided at or near the exits, (insert number) waste bins to enable the disposal of waste food, food containers, wrappings etc.

9. Where the premises provide food for consumption off the premises, the public area immediately surrounding the premises shall be cleared of waste food, food containers, wrapping etc. at the end of trading on each day. Such refuse shall be placed in a container designed for the storage and disposal of refuse and waste foods.

10. The Premises Licence holder / Designated Premises Supervisor will ensure that litter arising from people using the premises is cleared away daily and that promotional materials such as flyers do not create litter.

11. Outside areas and activity must cease and be cleared at (time).

12. The beer garden / outside area(s) is not to be used/occupied after (time) hours daily.

13. With the exception of smokers, the outside area shall not be used by customers after (time).

14. Drinks shall not be permitted to be consumed in the outside area after (time).

15. In relation to the (specified function room) there shall be no admission after (midnight) other than to (1) residents of the hotel and their bona fide guests, or (2) persons attending a pre-booked function.

16. Licensable activities at events in the (specified function room) shall only be provided at pre-booked ticketed events.

17. Customers shall not enter or leave the premises from / by (insert specific entrances or exits), except in the event of an emergency.

18. The licence holder (or his/her nominees) shall ensure that exits are manned at closing time to ensure that patrons leave the area quickly and as quietly as possible.

19. The licence holder (or his/her nominees) shall ensure that any queue to enter the premises which forms outside the premises is orderly and supervised by door staff so as to ensure that there is no public nuisance or obstruction to the public highway.

20. There shall be no admittance or re-admittance to the premises after (time) except for patrons permitted to temporarily leave the premises to smoke.

21. Patrons permitted to temporarily leave and then re-enter the premises, e.g. to smoke, shall be limited to (number) persons at any one time.

22. Patrons permitted to temporarily leave and then re-enter the premises, e.g. to smoke, shall not be permitted to take drinks or glass containers with them.

23. Patrons permitted to temporarily leave and then re-enter the premises to smoke shall be restricted to a designated smoking area defined as (specify location).

24. Clear and legible notices shall be prominently displayed at any area used for smoking requesting patrons to respect the needs of local residents and use the area quietly.

25. All outside tables and chairs shall be prohibited from use after (time) each day.

26. All tables and chairs shall be removed from the outside area by (time) each day.

27. No external seating shall be provided at the premises.

28. All external doors and windows shall be kept closed after (time) hours, or at any time when regulated entertainment is being provided, except for the immediate access and egress of persons or in the event of an emergency.

29. Staff shall check prior to the commencement of regulated entertainment, and periodically during regulated entertainment that all windows and doors are shut.

30. Loudspeakers shall not be located in the entrance lobby or outside the premises building.

31. No speakers for amplification of music shall be placed on the outside of the premises or on the outside of any building forming a part of the premises

32. A noise limiter shall be fitted to any musical amplification system and set at a level to ensure that no noise nuisance is caused to local residents or businesses. The operational panel of the noise limiter shall then be secured by key or password and shall not be accessed by persons other than those authorised by the Premises Licence holder. No alteration or modification to the limiter and/or existing sound system(s) shall be undertaken thereafter. No additional sound generating equipment for the purposes of providing regulated entertainment shall be used on the premises without being routed through the sound limiter device.

33. A sound limiting device shall be fitted to any musical amplification system and set at a level to ensure that no noise nuisance is caused to local residents or businesses. The limiter shall not be altered thereafter.

34. No regulated entertainment shall take place in the outdoor areas at any time.

35. The Provision of live music shall be limited to no more than two performers.

36. All outdoor entertainment shall be unamplified.

37. Suitable means of ventilation shall be provided and maintained at the premises to enable doors and windows to be closed whilst regulated entertainment is being provided.

38. Where the premises provide food to the public for consumption off the premises, there shall be provided at or near the exits, (insert number) waste bins to enable the disposal of waste food, food containers, wrappings etc.

39. The Premises Licence holder (or his/her nominees) will ensure that litter arising from people using the premises is cleared away daily and that promotional materials such as flyers do not create litter.

40. No waste or recyclable materials, including bottles, shall be moved, removed from or placed in outside areas between (time) hours and (time) hours on the following day.

41. During the hours of operation of the premises, the licence holder (or his/her nominees) shall ensure sufficient measures are in place to remove and prevent litter or waste arising or accumulating from customers in the area immediately outside the premises, and that this area shall be swept and or washed, and litter and sweepings collected and stored in accordance with the approved refuse storage arrangements by close of business.

42. No collections of waste or recycling materials (including bottles) from the premises shall take place between (time) and (time) on the following day.

43. No deliveries to the premises shall take place between (time) and (time) on the following day.

 

Public Safety

1. A designated room, space or location to be provided within the premises to create a safe environment which is monitored by a trained and DBS checked member of staff or volunteer. 

2. All doors/gates through which persons may have to pass whilst making their way from the premises shall be readily and easily openable from within without the use of a key, code, card etc.

3. Once a licence has been granted a Fire Risk Assessment is to be kept on the premises and be available for inspection by an authorised officer. 

4. The premises should be provided with a means for raising the alarm in the event of a fire.

5. Staff should be aware of the siting of extinguishers, of their correct method of operation and know which equipment is appropriate for a particular fire. The equipment should be so placed as to be readily available for use.  At least one appliance should be placed at or near to the exit from a floor and, where extinguishers are provided for special risks, as far as practical be sited close to the risk for immediate use.

6. There shall be maintained on the premises at all times an adequate and appropriate supply of first aid equipment and materials.

7. At all times when the public are present, at least one person who holds a current recognised first aid certificate or award shall be present on the premises. Where more than one such person is present, their duties shall be clearly defined.

8. The premises licence holder shall develop and operate a procedure for dealing with unwell members of the public including those who appear to be affected by alcohol and drugs. Staff will be appropriately trained in such procedures.

9. The maximum number of persons allowed in the premises shall be (insert numbers, areas and occasions).

10. A person who is responsible for the management of the premises shall at all times be aware of the number of persons on the premises and shall if required to do so, give that information to an authorised person.

11. At all times door supervisors on duty, numbers or persons inside the venue shall be recorded by way of a clicker system or similar, and shall if required to do so, give that information to an authorised person.

12. All emergency doors shall be maintained effectively self closing and not held open other than by an approved device.

13. The Premises Licence holder / Designated Premises Supervision must develop and operate a policy which ensures the safe evacuation of disabled people in the event of an emergency. All staff shall be made aware of these arrangements.

14. Staff or attendants shall be readily identifiable to members of the public.

 

Protection of Children from Harm

1. Signage to be displayed around the premises in prominent places informing both staff and customers of the 'Challenge 25' policy.

2. A notice(s) shall be displayed in and at the entrance to the premises where they can be clearly seen, indicating that there is a “Challenge 25” policy in place at the premises.

3. A prompt or reminder to staff, at the point of sale, to consider whether a sale or challenge is to be made.

4. All deliveries of alcohol must be made by a person over the age of 18 years. 

5. Delivery: ID checks by courier at the point of delivery in line with Challenge 25 age verification policy. 

6. No person under the age of 18 shall be permitted access to the premises when entertainment of an adult nature is taking place.

7. No person under the age of (insert age) shall be permitted to remain on the premises after (insert hours).

8. Under 18’s events will not take place without prior consultation with the Police and Licensing Authority.

9. Under 18’s events will not take place at the premises. 

10. No persons under the age of 18 years will be allowed on the premises after (time) unless accompanied by a responsible adult of 18 years or above and with the express permission and knowledge of the DPS or someone acting under their authority.

11. The premises will operate a “Challenge 25” proof of age policy. Acceptable ID that will be accepted are:

• a valid passport; 

• a proof of age card approved by the ‘Proof of Age Standards Scheme’ (PASS); 

• a photocard driving licence issued by a country in the European Union; 

• a citizencard supported by the Home Office (details from www.citizencard.net); 

• an official identity card issued by HM Forces or by a country in the European Union bearing a photograph and the date of birth of the bearer

12. The premises is to maintain a refusals book/record to record the details of incidents where a member of staff has refused to sell alcohol to a person suspected of being under the age of 18. The Premises Licence holder / Designated Premises Supervisor or nominated representative shall regularly monitor the book make a record of these checks. The book must be made available to any responsible authority upon reasonable request. This book shall contain the date and time of the incident, a description of the customer, the name of the staff member who refused the sale, and the reason the sale was refused.

13. Any person who is authorised to sell alcohol at the premises will be provided with training on first appointment and on a regular basis thereafter. Training will include information on how to prevent underage sales and any other relevant matters. A written record will be kept of all training provided and this record will be kept on the premises for inspection by any Responsible Authority.

14. No persons under the age of 18 years to operate the self-serve pumps at any time.