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Coronavirus update

Planning Committee meetings are currently being held remotely due to COVID-19 restrictions. This remains a public meeting and you can watch it live on our YouTube channel.

Live stream videos will appear five minutes before the start of the meeting, and the recording of the meeting will be kept on YouTube for later viewing. Interested parties may also register to speak at the remote meeting.

Planning Committee

Public meetings of the Planning Committee are held every four weeks and the agendas are published five working days before a Planning Committee meeting.

All meetings of the Planning Committee are open to the public, except when there are items which are confidential or exempt and these are likely to be considered in private.

Development Services will notify those people who have made representations, applicants and town/parish councils of the inclusion of the particular application they are concerned about on the agenda and advise them of their right to speak at the meeting.

Copies of the agenda are available on the Council's website. Copies of the agenda along with the Addendum report (which summarises any further comments received after the printing of the agenda) will also be available a the same link.

Public speaking at Planning Committee

We encourage public involvement in the planning process. Members of the public have the opportunity to put their views on a planning proposal direct to the Planning Committee.

By virtue of provisions within The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020  Warwick District Council will deliver Committee meetings remotely using the Microsoft Teams platform.

In light of this, please be aware that:

  • As a means of providing you with access to speak at the remote Planning Committee meeting, you will need to join using an email address or phone number. Depending on which way you join the meeting, these may be visible to other participants in the meeting, including other registered speakers. In addition, please be aware that if you decide to join the meeting by calling in from a landline or a mobile phone, the number will be visible to both the meeting participants and those watching the meeting on YouTube during the time that you speak. Warwick District Council can take no responsibility for any misuse of the personal details arising from your phone number being visible at the meeting and you agree to this risk when dialing in. Due to the software which is being used by the Council, there is currently no viable alternative to having your phone number broadcast and, should the Council continue using this meeting format in the future, it will explore alternative options to avoid this processing of personal details. By you registering to speak and joining the meeting, you give your consent to the Council processing your personal data in this way.
  • When speaking at a Remote Planning Committee meeting, your remote attendance will be video-recorded and livestreamed on the Council’s YouTube channel, or any other such platform Warwick District Council may choose to use in the future. The recording including personal data as outlined above will then be publicly available on this platform for up to a year after the meeting took place. NB: Please note that to participate in the meeting, you do not have to share your video, only your audio. As Warwick District Council have a legal responsibility to record Planning Committee Meetings and make them available for public viewing, removing consent for the processing of your personal data after the meeting has been recorded will not remove the responsibility for Warwick District Council to retain and process your personal data contained within the recording, including in relation to public requests for the recording.
  • If you decide to share your video, please remember that your surroundings may be visible to those watching the meeting. It is your responsibility to ensure that you do not share any sensitive information in this way.

The Council expects all participants in its meetings to behave in a courteous and respectful manner at all times. This extends to not just the way you conduct yourself during the meeting, but also to what else you share if you use video. Anything of a discriminatory, racist, obscene or defamatory nature, or otherwise deemed as offensive by the Council, will not be tolerated and the Council reserves its right to cease your participation in the meeting at any time.

Apply to speak at Planning Committee

The publicity arrangements for planning applications are not changed by the introduction of public speaking rights. Letters of support or objection will continue to be taken into account and summarised in the written report which members of the committee will consider.

Applicants, agents, supporters and objectors can speak, together with a representative of the relevant Parish or Town Council and the Warwick District Conservation Advisory Forum. District Councillors also have a right to address the committee when applications that affect their ward are discussed.

It is important to note that there are limits on the time available to speak to the committee, which vary depending on the type of application. The details of these can be found on page 20 of the Council Procedure Rules.

If you have sent in written comments on an application and that application is referred to Planning Committee for decision, we will write to you with details of the date and time of the meeting and how you can register to speak at the meeting. The deadline to register to speak is 10am on the working day before the meeting.