FBYAA application form

Please note that you will only have 20 minutes per page to complete the online form. We recommend that you read these guidance notes in advance and prepare the necessary information and documents before you begin your online grant application. If you do not have this information to hand the form may time out and your progress will not have been saved.

The online application form has the following sections:

  1. Eligibility criteria
  2. Artist details
  3. Proposed funded activity
  4. Supporting attachments
  5. Declaration

Section 1: Eligibility criteria

To proceed with your application, you must first confirm that you are eligible to apply and that your proposed project meets all the following criteria. Please tick the boxes against all that apply on the form.

In this first section please tell us about your eligibility to apply:

  • You have been in contact with Warwick District Council’s Arts Officer or another Arts Service member of staff to discuss your application before applying.
  • You have a UK bank account and can attach a bank statement which is dated within the last 2 months.
  • You are aged 18 to 35 years of age. Please attach a copy of either a birth certificate, passport or driving licence.
  • You have submitted a CV which includes the names of 2 referees, these can a person who knows the applicants creative work or professional.  
  • You are happy for Warwick District Council and the FBYAA to use any publicity images of you receiving the award and resulting project images on their respective websites.
  • You will submit a project monitoring form on completion including images of the completed project.

If you meet all the artists eligibility criteria, then you may continue with your grant application, by clicking ‘NEXT’.

In this next section please tell us whether your proposed project meets the grant criteria:

  • The application is for a project which demonstrates the development of your art practice both conceptually and technically.
  • That the FBYAA grant will have a positive impact on the long-term development of your work which would be difficult to achieve without their support.  
  • Your project can have already started but must not be completed. (We cannot provide retrospective funding for activity that has already commenced or been completed it must be ongoing.)
  • The funds will not be used to meet the direct or indirect costs of statutory education, further education, or higher education.
  • The funds will not be used to support prizes, competitions, or grant schemes. (The funds will not be awarded on to another party, or ‘re-granted’.)
  • The funds will not be used to support prizes, competitions, or grant schemes. (The funds will not be awarded on to another party, or ‘re-granted’.)

If you can comply with all the project eligibility criteria, then you may continue with your grant application, by clicking ‘NEXT’.

Section 2: The artist/s

Please provide lead contact details for the grant application.

This person is responsible for completing the application, providing additional information if requested, receiving the grant, signing the FBYAA Grant Funding Agreement, providing evaluation / feedback.

  • Name:
  • Role:
  • Email address:
  • Telephone number:
  • Postal Address:
  • National Insurance Number:

Continue with your grant application, by clicking ‘NEXT’.

Please describe your artistic practice and work. You have a maximum of 3,000 characters, which is approximately 500 words.

In this section, please briefly describe:

  • Your art form and creative journey to date.
  • If you have an art education or any other qualifications.
  • Aims, objectives and ambitions.

Continue with your grant application, by clicking ‘NEXT’.

Section 3: Proposed Funded Activity

Title of proposed project:

It is fine to provide a ‘working title’ if the project does not yet have a name.

What is the project and how will the grant be spent?

In your own words, please briefly describe your project including:

  • What is your project about? Include the thinking behind it and techniques involved.
  • The grant is for visual art which includes painting, drawing, printmaking, ceramics, sculpture, film-making, video, photography and mixed media.
  • What are the key stages involved in achieving your project?
  • What are the proposed outcomes for your project that can be anticipated or confirmed?

You have a maximum of 2,500 characters, which is approximately 500 words. Continue with your grant application, by clicking ‘NEXT’.

Tell us about the development you wish to undertake.

In your own words, please briefly describe how this project will support your development.

  • What is in place to support your development?
  • What skills, ideas, or techniques will you develop?
  • What impact will this project have on your artistic development. 

You have a maximum of 2,500 characters, which is approximately 500 words. Continue with your grant application, by clicking ‘NEXT’.

What are the planned timescales of the project?

  • Tell us the start date and end dates for your project.
  • The fund cannot be used to support projects which have already happened but can be used as match funding or to develop an ongoing project.
  • It cannot be used for projects that are due to finish after the agreed closing date by which the grant must be spent and reported back on via the project evaluation form.
  • Include a project timeline with your key deliverable and completion dates.

You have a maximum of 1250 characters, which is approximately 250 words. Continue with your grant application, by clicking ‘NEXT’.

Tell us about any partnerships:

  • Tell us about any partnerships necessary to deliver the project and what agreements you have in place.
  • Tell us who will be working with you on the project / leading on or delivering the various aspects of the project.
  • Tell us about any artists or groups who will be supporting you on the project, their experience, and what they will bring to it.

You have a maximum of 1250 characters, which is approximately 250 words. Continue with your grant application, by clicking ‘NEXT’.

Please summarise your project budget:

How much funding are you requesting from the FBYAA grant which is being administered by Warwick District Council? Please be aware that we cannot consider applications for grants for more than £2,000.

Please summarise your budget.

  • Please tell us if you require any match funding from elsewhere, either cash or in kind, and if this has been secured.
  • Your budget should be for the total cost of the project you are applying to do. Your budget should balance, so your income amount needs to be the same as your expenditure amount.
  • Include any other income that is either confirmed or expected towards the project, including earned income and any applications to other funding bodies, trusts, or foundations.
  • If the project is not entirely funded, please detail how you plan to raise any remaining amounts from other sources.
  • When including project costs show how you have calculated them. If you are registered for VAT, your expenditure figures should not include VAT that you can claim back. If you are not registered for VAT, your costs should include VAT.

You have a maximum of 1250 characters, which is approximately 250 words. Continue with your grant application, by clicking ‘NEXT’.

How will you evaluate the success of the project?

  • Will there be any tangible outcomes in the project? For example, performances, attending classes, exhibitions…
  • Will the be meetings with mentors?
  • Will there be any audience?
  • How will you measure the impact of this development opportunity?

You have a maximum of 1250 characters, which is approximately 250 words. Continue with your grant application, by clicking ‘NEXT’.

Section 4: Supporting Attachments

You will now need to attach digital copies of any documents which support your application.

  • your CV (including references).
  • Please also include 3 examples of your artwork, this can include any sample project drawing, maquette’s, a video, or a review of your work etc.  
  • You must also upload a copy of a latest Bank Statements for accounts held (showing account details).

Please have these documents ready to hand to upload, preferably in a PDF format, when starting your application. You can either ‘drag and drop’ the documents into that section of the form or click the button upload them direct.

Continue with your grant application, by clicking ‘NEXT’.

Section 5: Declaration

Before submitting your application, you shall be asked to tick the boxes on the form to confirm that:

  • You have read and understood the Privacy Statement.
  • You have the authority to sign this application and submit it.
  • The information provided in your application is true and correct

Please tick the boxes to confirm the above statements and enter your name.

Continue with your grant application, by clicking ‘NEXT’.

Summary

You will now have the opportunity to read and check your full application for errors or any missing information. To make any amendments use the ‘PREVIOUS’ button to navigate to the relevant section.

Once you are satisfied with your application, submit it by clicking ‘SUBMIT FORM’. Once the application form has been submitted there will be no further opportunity to make amendments.