When and where does it meet
The Executive meets regularly, usually on Wednesdays at 6.00pm, at the Town Hall, Royal Leamington Spa.
All meetings are open to the public, except where there are confidential or exempt items and these are likely to be considered in private.
View Executive meeting dates
Who is on the Executive
The Executive consists of nine Councillors comprising of: eight Conservative Councillors and one independent Councillor. View details of the Councillors on the Executive
Several Officers usually attend to give advice on specific matters or record decisions.
All Warwick District Councillors receive a complete set of Executive papers (including confidential or exempt items).
The Chairs of the Council's Scrutiny Committees, along with two 'observers' appointed by the Labour and Liberal Democrat parties, also attend the meeting as non-voting members.
Any Councillor who is not a member of the Executive can attend as a non-voting observer and, with the consent of the Leader (who normally chairs the meeting), can address the Executive.
How can I find out what is on the agenda
Copies of the agenda for the Executive are published at least five clear working days before the meeting.
Copies can be obtained from Riverside House or by contacting the relevant Committee Services Officer. They are available for inspection at the Town Hall, Royal Leamington Spa, Kenilworth Connection, Warwick Connection and local libraries. View the Executive agenda online
How is the agenda organised
There are usually 4 parts to the agenda:
An administrative part - covering Declarations of Interest and, where appropriate, the confirmation of the minutes of the previous meeting(s).
Principal Items - a range of items covering many aspects of the Council's work that will be discussed and voted upon.
General report - these are relatively non-contentious and often fairly technical decisions, which will be voted for together unless any member of the Executive wishes to discuss a particular item.
Reports containing exempt or confidential information - these are items which need to be considered but, for legal reasons, must be discussed in private. The Executive must formally decide to exclude the public and press.
Decisions of the Executive
There are two types of decisions:
On matters where the Executive does not have powers delegated to it by Council. These will be recommendations to the Council.
Decisions made under powers delegated to the Executive by the Council. In such cases, an asterisk will be shown alongside the relevant agenda item(s).
What happens after the meeting
All Councillors are notified of the decisions taken, normally by the end of the next working day.
From 5.00pm on the fifth clear working day after decisions are published, those decisions which are made under delegated powers begin to be implemented, unless they are "called in".
Other decisions which are recommendations have to wait to be confirmed by the Council before being implemented.
The minutes of meetings are produced by Committee Services and are made available in draft form to the public, normally no more than 10 working days after the meeting.
What is "call in"?
As stated above, decisions are not implemented until the end of the fifth clear working day after decisions have been published.
This gives all Councillors a chance to review the decisions taken.
There is a procedure where Councillors can "call in" decisions during the five day period. If a decision is "called in" it is not implemented until it has been referred to the appropriate Scrutiny Committee who will decide whether the matter should be referred back to the Executive, on to the Council or to take no further action. A decision can only be called in once.
For more detailed information about the role and responsibility of the Executive please view this councils constitution
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